What you should know before your discovery call.
Answers to what comes up most often in a discovery call — costs, lead time, scale and the limits of what we do. If your question is not here, just ask us directly.
What does event planning with Plan & Tat cost?
Since every event is designed individually, there are no flat rates. In the discovery call we clarify the nature of the event, its objectives and its scale. This results in a first, non-binding quote that we discuss together. The discovery call itself is free of charge. Once you approve a budget, we stick to it. Budget discipline is part of our craft.
How much lead time does my event need?
Rule of thumb: three to six months ahead of the event date is ideal. Once the idea is born, we can start talking. Shorter-notice requests are possible if our capacity allows. Feel free to contact us directly.
What event sizes does Plan & Tat plan?
We plan business events for 100 to 2,000+ guests. Our focus is on large-scale formats, starting at several hundred guests. We also plan smaller gatherings, such as stakeholder dinners, for existing clients on request.
Can I book the stage management for just one evening?
Yes. My clients regularly draw on my experience in coordination and leadership for part of a single event — one evening, for example. In that case I act as the extended arm of your planning. I am the link on site, making sure everything runs smoothly and that there is always someone there who can shape things actively and intervene on your behalf.
Do you also work outside of Munich?
Our focus is on the greater Munich area, where our network is densest and quality most reliable. For existing clients we also plan beyond it, such as kick-offs, off-sites or incentive trips.
Do you plan private celebrations, weddings or outdoor team-building?
No. Plan & Tat specialises in business events: corporate celebrations, product launches, in-house trade fairs, galas, conferences and symposia. Survival training, adventure courses or weddings are not part of our services. If your conference has a team-building objective, however — talks, motivation, knowledge transfer — we're the right partner for you.
Do you also handle logistics around trade fairs?
Yes. If your company is present around a trade fair in Munich, we take care of the entire package: client dinners, stand receptions, hotel reservations and transfer logistics. One point of contact for everything that moves around the event.
What sets Plan & Tat apart from a traditional event agency?
At Plan & Tat we don't start with a list of packages, we start with real consultation. Before we discuss format, venue or budget, we work with you to clarify your objective: what impact should the event have on your guests? The concept grows out of that strategic groundwork. You also get one dedicated point of contact from the first conversation through to event day, when we're on site in person as well. That combination of consulting and hands-on delivery from a single source is what sets us apart from a traditional event agency.